Registration
Initial registration and student scheduling is a one-time process based upon the information provided to the University of Arizona Global Campusin the admission application. The student’s initial schedule is based upon the student’s desired start date and program of study in conjunction with previous education. Initial registration occurs in consultation with an Admission Specialist. Upon completion of initial registration, students have access to their individual course schedules and the dates of each course for which they are registered via the Student Portal. A student’s course schedule may not reflect the exact order in which the courses appear on the website, in the Enrollment Agreement, and in this Catalog. Course sequencing may vary by student according to academic needs and course availability.
Academic Advisors adjust student schedules, in consultation with the student, to accommodate courses applied in transfer once the admission file is completed and the student receives full admission to the University. It is the student’s responsibility to review their schedule regularly through the Student Portal and to notify their advisor to initiate any schedule changes.
Cohort Size Management
The University of Arizona Global Campus reserves the right to make adjustments to student schedules, courses, and programs, including but not limited to cancellation, postponement, course dates, sequence, and modality as deemed necessary by University administration. The University may postpone the scheduled start date or the class schedule due to insufficient cohort size based on projected or actual enrollment in the course. The delay period will be determined by the time necessary to secure sufficient enrollment in the course but will not exceed one year in length. Students unable to register for a particular course will receive a full refund for any tuition paid for that course. Registration in a particular course section or with a specific instructor is not guaranteed.
Attendance Policy for Doctoral Courses
The University of Arizona Global Campus emphasizes the importance of regular and meaningful participation in all courses. Attendance is a critical component of successful learning for students to fully benefit from their educational experience, especially in an online environment. By actively engaging in course activities, students can improve their understanding of course materials, enhance their learning outcomes, and foster meaningful connections with instructors and peers. This expectation aligns with the U.S. Department of Education’s guidelines for distance education, which underline the importance of student engagement and active participation. To ensure students are meeting attendance requirements and maintaining satisfactory academic progress, students must demonstrate compliance with the attendance policies set forth below.
These policies are especially important to students utilizing federal financial aid to help fund their education as the University of Arizona Global Campus monitors attendance activity to ensure students are maintaining eligibility for aid.
Definition of Attendance
Attendance is defined as engaging in an academic activity during class. At the University of Arizona Global Campus, this means posting relevant academic content in fulfillment of an assignment in the online classroom. Relevant academic content is complete, comprehensible, and related to a graded discussion forum, written assignment or journal entry, and quiz or exam.
How to Gain Attendance
Students gain attendance by posting relevant academic content in fulfillment of an assignment in the online classroom.
Please note three areas that may impact whether student work qualifies for attendance:
- Not all course activities count for attendance. For example, some courses may require activities to be completed outside the University of Arizona Global Campus online classroom. Work completed or submitted outside the University of Arizona Global Campus online classroom may not count for attendance. Students can find a list of all course activities which count for attendance – in the course guide and/or in the weekly module overview table in the online classroom. If the course guide and/or weekly module overview tables do not indicate whether a course activity counts for attendance, please reach out to your instructor or advisor for clarification.
- Incomplete, incomprehensible, or irrelevant classroom submissions might not count for attendance. The institution may review the content of student classroom posts and may disqualify for attendance those posts that are objectively incomplete, incomprehensible, or unrelated to a graded discussion forum, written assignment or journal entry, or quiz.
- Late or approved missing work. Students must continuously meet attendance requirements during the scheduled dates of the course, regardless of arrangements for late work or incomplete grades they might have made with their instructors. Instructors cannot override the Attendance Policy, including the Attendance Frequency requirement defined below. If a student received an approved incomplete grade, they must continue to meet weekly attendance requirements through the last scheduled day of the course to avoid being withdrawn from that course. Please refer to the Incomplete Grades policy in the General Academic Information and Policies section in this
Attendance Frequency
Students must attend a course at least once during every instructional week of the course. At the University of Arizona Global Campus, the instructional week begins on a Tuesday and concludes on the following Monday. The University of Arizona Global Campus records a student as either absent or present each day based on participation in an academic activity, as defined above.
Students are expected to attend each week of the course. All recorded time stamps for assignment submissions, discussion board posts, and attendance records will reflect Mountain Time Zone. Attendance on the basis of submitting a quiz or exam is determined by submission status at the conclusion of the calendar day (11:59 pm Mountain Time).
New students enrolled in an entry point course are required to post attendance within the first seven days of their first course. Students who do not post attendance within the first seven days will be administratively withdrawn from the University.
Students who do not attend at least once in any seven consecutive day period will be issued an attendance warning. Students who do not attend at least once in any 14 consecutive day period will be administratively dropped from the course and withdrawn from the University with an effective date of the last date of recorded attendance unless they attend immediately on the next day following 14 consecutive days of non-attendance. Students who are enrolled in courses concurrently and are meeting attendance requirements for at least one course will not be administratively withdrawn from the University but will be dropped from any courses in which attendance requirements are not being met.
Attendance for a course may only be gained between the scheduled start and end dates of the course.
Returning Students: Students returning through the re-admission or re-entry processes are required to post attendance within the first seven days of their scheduled return date. Students who do not return on their scheduled return date or do not attend within the first seven days of the course they are scheduled for when returning through the re-admission or re-entry processes will be administratively withdrawn from the University.
Please refer to drop policies for grade implications when not meeting attendance requirements. Students who drop a course or are administratively dropped for not meeting attendance requirements and do not attend within 14 days of their last date of attendance will be administratively withdrawn from the University.
A student’s last date of attendance following successful completion of a course is the end date of that course.
The University may schedule periods of non-enrollment during which no courses are scheduled. When this occurs, such as during the annual winter break, the non-enrollment period may extend the 14 day limit to include the break. No approved Academic Leave can exceed 45 days including University scheduled periods of non-enrollment.
For information regarding the determination of withdrawal date, please see the Withdrawal from the University policy in the General Academic Information and Policies section in this Catalog.
Doctoral Program Course Sequencing
All Doctoral program students are required to successfully complete their first course in their program sequence. Unsuccessful completion of that course will result in the rescheduling of the course and revision of future course schedule. A minimum grade of C is required to successfully complete the course and progress in their program.
In-Residence Workshops
Virtual In-Residence Workshops are synchronous classes. Attendance is based on your actions during live class meetings. During the Virtual In-Residence Workshop, students are expected to be on camera for the full ten hours of instructional time and actively participating in learning activities, which could include (depending on the requirements in each level of In-Residence Workshop) doing presentations, engaging with faculty in one-on-one meetings, and working with fellow students and presenters in class discussions or group projects. Active participation is defined as actively engaging with peers and faculty on camera and not engaging in other activities such as: work obligations, unrequired technology use, and care-taking responsibilities. Failure to be on camera and active in at least nine hours of the instructional time during the Virtual In-Residence Workshop will result in the student being withdrawn from the workshop, and they will be required to repeat the workshop.
Dissertation & Applied Doctoral Project Courses
Dissertation and Applied Doctoral Project courses for students enrolled online are supplemented by an online classroom environment where students are expected to actively participate. The standard Online Course Attendance Policy applies for Dissertation and Applied Doctoral Project courses.
Academic Leave
Students who plan to take a break in attendance of greater than 14 days but no more than 45 days from their last date of attendance, who provide a written confirmation of their intent to return, will not be administratively withdrawn, provided they return as scheduled. Written confirmations must be provided via the Academic Leave Request form in the Student Portal and should be submitted within 14 days of the last date of attendance. Academic Leave Requests allow students to postpone the start date of their next scheduled course and maintain an active status with the University. To gain access to the Academic Leave Request form, students must speak with an Academic Advisor. New students must successfully complete their first course in order to be eligible for an Academic Leave.
Students who do not return on their scheduled return date or do not attend within the first seven days of the course they are scheduled for when returning from an approved Academic Leave will be administratively withdrawn. Please note that administrative withdrawal may occur at any point in a student’s enrollment when 14 consecutive days of non-attendance occur, whether within an active course or between the last date of attendance in a prior course and the first date of attendance in a subsequent course. Students who attend on the first day following 14 consecutive days of non-attendance will not be dropped from their course or administratively withdrawn.
Exceptions to submitting an Academic Leave Request through the Student Portal may be made in instances where extreme extenuating circumstances exist for students unable to access the Student Portal. Students must contact an Academic Advisor for assistance with this exception.
In-Residence Workshop Requirement
Students are required to complete three virtual In-Residence Workshops as part of their graduation requirements. Each workshop prepares students for their Dissertation or Applied Doctoral Project. These interactive sessions offer students an opportunity to meet and collaborate with colleagues and faculty. The workshops help to ensure student success in completion of their program.
The workshops take place in synchronous fashion over two (2) scheduled days. These meetings will be facilitated via a web-based video conference tool, and each meeting will last about five (5) hours. Active engagement is required.
Students are required to successfully complete all three (3) required In-Residence Workshops prior to starting the Planning II course. Each workshop provides students with knowledge and skills necessary to meet significant research milestones and facilitate successful progression. Students who do not successfully complete each workshop during the designated time frame will not be allowed to progress to their next scheduled course. Students will work with their Academic Advisor to schedule the workshops.
First In-Residence Workshop: Must be successfully completed prior to the start of the 19th credit of the program.
- RES 8101 In-Residence Workshop 1
Second In-Residence Workshop: Must be successfully completed prior to the start of the 37th credit of the program.
- RES 8102 In-Residence Workshop 2
Third In-Residence Workshop: Must be successfully completed prior to the start of the Planning II course of the program.
- RES 8103 In-Residence Workshop 3