The University of Arizona Global Campus is dedicated to the academic success of students. As such, the following policies outline the academic requirements for the University of Arizona Global Campus programs and describe how they are measured to ensure that students are making satisfactory academic progress toward successful degree completion. This policy applies to all undergraduate and graduate-level coursework attempted at the University of Arizona Global Campus, regardless of date attempted.
Academic and Financial Aid Warning and Academic and Financial Aid Probation statuses provide an opportunity for students to improve academic performance and meet overall requirements for degree completion. Students placed on one of these statuses should meet with their Academic Advisor to discuss course scheduling and to plan for remediation.
Please contact the UAGC Office of the Registrar at academic.progress@uagc.edu with any questions concerning the requirements outlined in this policy. This policy applies to all coursework accepted and applied in transfer as well as attempted at the University of Arizona Global Campus, as outlined in this policy, regardless of date attempted.
Undergraduate Non-Term Based Program Measures
- Week = 7 calendar days
- Full Academic Year Definition = a minimum of 40 weeks of instructional time and 24 successfully earned credits that apply toward the student’s program of study. Students may complete five academic years in four calendar years depending upon course offerings.
- A full Academic Year consists of 2 increments also referred to in this Catalog as payment periods, financial aid payment periods and Satisfactory Academic Progress (SAP) increments.
- The first payment period in the Academic Year ends when half of the credits and weeks required for a completed Academic Year have been successfully met.
- The second payment period in the Academic Year ends when the requirements for a completed Academic Year have been successfully met.
Masters Non-Term Based Program Measures
- Week = 7 calendar days
- Full Academic Year Definition = a minimum of 36 weeks of instructional time and 18 successfully earned credits that apply toward the student’s program of study.
- A full Academic Year consists of 2 increments also referred to in this Academic Catalog as payment periods, financial aid payment periods and Satisfactory Academic Progress (SAP) increments.
- The first payment period in the Academic Year ends when half of the credits and weeks required for a completed Academic Year have been successfully met.
- The second payment period in the Academic Year ends when the requirements for a completed Academic Year have been successfully met.
Doctoral Non-Term Based Program Measures
- Week = 7 calendar days
- Full Academic Year Definition = a minimum of 36 weeks of instructional time and 18 successfully earned credits that apply toward the student’s program of study.
- Student's Academic years, that reach their Dissertation Planning or Applied Doctoral Planning courses, will change to 36 weeks and 4 successfully completed credits.
- A full Academic Year consists of 2 increments also referred to in this Academic Catalog as payment periods, financial aid payment periods and Satisfactory Academic Progress (SAP) increments.
- The first payment period in the Academic Year ends when half of the credits and weeks required for a completed Academic Year have been successfully met.
- The second payment period in the Academic Year ends when the requirements for a completed Academic Year have been successfully met.
Final Academic Year Exceptions
- For any remaining portion of a program that is half of an Academic Year or less, the remaining portion is treated as a single payment period.
- For any remaining portion of a program that is more than half of an Academic Year but less than a full Academic Year, the remaining portion is divided into two payment periods and the first payment period is the period in which the student successfully completes half of the credits and half of the weeks of instructional time in the remaining portion.
Undergraduate Satisfactory Academic Progress Standards
Undergraduate students must meet the following minimum qualitative and quantitative standards to make satisfactory academic progress:
- Minimum cumulative GPA in UAGC coursework for all undergraduate students = 2.00.
- Cumulative GPA includes all undergraduate-level coursework attempted at UAGC, excluding grades of Pass, I, or W. Only the later grade is counted in the cumulative GPA when a course is repeated. Master degree programs will include Master-level courses for calculation. Doctoral degree programs will include Doctoral-level courses for calculation
- Grade points earned at another college are not used in the computation of the grade point average at UAGC.
- Successful Completion Rate = 67% or 2/3 of all attempted credits. Attempted undergraduate credits are all UAGC course attempts recorded on the academic transcript, including repeated courses, withdrawals, and incompletes, as well as transfer credits that apply toward the student’s current degree program. Master degree programs will include Master-level courses for calculation. Doctoral degree programs will include Doctoral-level courses for calculation. Grades that count negatively against successful completion rates include I, W, WF, and F.
- Grades of D+, D, or D- that do not count toward successful completion of required competency courses and thus must be repeated, also do not count toward successfully completed courses.
- Grade of C- in HIM 217 does not count toward successful completion of this course requirement and thus must be repeated, also will not count toward successful completion.
- Successful completion of all program requirements must be accomplished within 150% of the normal length of the program as measured in credits attempted toward the program. Credits accepted in transfer toward the program are included as attempted and earned credits in determining the maximum timeframe.
- Repeated courses count negatively against successful completion rates.
If at any point during the program, the institution determines that the student will not be able to successfully complete all program requirements at the conclusion of 150% of the normal length of a program as measured in credits, they will be dismissed from the University.
Students enrolled in certificate programs at the undergraduate level will be held to the Undergraduate Satisfactory Academic Progress Standards in this section.
Graduate Satisfactory Academic Progress Standards
Graduate students must meet the following minimum qualitative and quantitative requirements to make satisfactory academic progress:
- Cumulative GPA in UAGC coursework for all graduate students = 3.00
- Cumulative GPA includes all graduate-level coursework attempted at UAGC, excluding grades of Pass,Non-Pass, I, or W. Only the later grade is counted in the cumulative GPA when a course is repeated.
- Successful Completion Rate = 67% or 2/3 of all attempted credits. Attempted graduate-level credits are all UAGC course attempts recorded on the academic transcript, including repeated courses, withdrawals, and incompletes as well as transfer credits that apply toward the student’s current degree program. Grades that count negatively against successful completion rates include I, W, WF, WU, U and F.
- Successful completion of all program requirements must be accomplished within 150% of the normal length of the program as measured in credits attempted toward the program. Credits accepted in transfer toward the program are included as attempted and earned credits in determining the maximum timeframe.
- Repeated courses count negatively against successful completion rates.
If at any point during the program, the institution determines that the student will not be able to successfully complete all program requirements at the conclusion of 150% of the normal length of a program as measured in credits, they will be dismissed from the University.
Students enrolled in certificate programs at the graduate level will be held to the Graduate Satisfactory Academic Progress Standards in this section.
Satisfactory Academic Progress Review and Evaluation
Satisfactory Academic Progress (SAP) is reviewed at regular SAP increments. Students are evaluated against both qualitative and quantitative standards at the conclusion of a SAP increment. After each evaluation, students who do not meet SAP standards will be notified in writing. Students who have an outstanding incomplete grade at the time of SAP review may not be allowed to continue until the incomplete grade is successfully completed.
SAP increments will be adjusted to coincide with the payment period. Please note any of the following activities may have an impact on the student’s payment period which will result in a SAP review that may not be congruent with the standard SAP increment:
- Changing program of study;
- Returning to the University after being officially or unofficially withdrawn;
- Earning letter grades in core competency courses that are considered unsuccessful for fulfillment of core competency requirements;
- Repeating coursework in which a passing grade was earned;
- Returning after being out of attendance over 180 days;
- Completing courses which do not apply to the student’s program of study; and/or
- Taking courses concurrently.
Additionally, if it is determined that the SAP review did not align with the Financial Aid Payment Period, SAP will be reevaluated to coincide with the Financial Aid Payment Period and could affect the outcome of a previous SAP review.
Academic and Financial Aid Warning
Students who do not meet the minimum requirements for making satisfactory academic progress at the time of evaluation are initially placed on Academic and Financial Aid Warning for the following SAP increment.
Students are given up to one SAP increment to meet the requirements for satisfactory academic progress. All coursework earned after the period during which the student did not meet satisfactory academic progress is counted as a part of the Academic and Financial Aid Warning period. Students who are otherwise eligible to receive Title IV financial aid or VA education benefits are eligible to receive Title IV financial aid or VA education benefits while on Academic and Financial Aid Warning. Students may be required to re-take coursework previously completed in order to increase the likelihood of successfully meeting satisfactory academic progress and/or graduation requirements. These requirements may affect the student’s eligibility for financial aid funds or VA education benefits.
At the conclusion of the Academic and Financial Aid Warning period, students who do not meet the requirements for satisfactory academic progress will be dismissed from the University. Dismissed students are not eligible to receive Title IV financial aid or VA education benefits. Dismissed students should refer to the Appeal of Academic Dismissal policy in this section of this Catalog.
Academic and Financial Aid Probation
Students who have been granted an appeal for readmission after dismissal following a period of Academic and Financial Aid Warning, are placed on Academic and Financial Aid Probation for the following payment period.
Students who are otherwise eligible to receive Title IV financial aid or VA education benefits are eligible to receive Title IV financial aid or VA education benefits while on Academic and Financial Aid Probation. Students may be required to re-take coursework previously completed in order to increase the likelihood of successfully meeting satisfactory academic progress and/or graduation requirements. These requirements may affect the student’s eligibility for financial aid funds or VA education benefits.
At the conclusion of the Academic and Financial Aid Probation period, students who do not meet the requirements for satisfactory academic progress will be dismissed from the University. Dismissed students are not eligible to receive Title IV financial aid or VA education benefits. Dismissed students should refer to the Appeal of Academic Dismissal policy in this section of this Catalog.
Probation-Academic Plan
Students who are have been granted an appeal for re-admission after dismissal following periods of Academic and Financial Aid Probation, Probation-Academic Plan or after dismissal due to exceeding the maximum time frame are placed on Probation-Academic Plan and are required to meet specific academic requirements outlined in writing in an academic plan from the Office of the Registrar. Students are provided with an academic plan to assist the student in meeting regular SAP requirements within a specific period of time. Students may be limited in the number of courses for which they are scheduled while on Probation-Academic Plan. It is the student’s responsibility to adhere to the academic plan.
Students who are otherwise eligible to receive Title IV financial aid or VA education benefits are eligible to receive Title IV financial aid or VA education benefits while on Probation-Academic Plan. Students may be required to re-take coursework previously completed in order to increase the likelihood of successfully meeting satisfactory academic progress and/or graduation requirements. These requirements may affect the student’s eligibility for financial aid funds or VA education benefits.
Students will be placed on Probation–Academic Plan for the first payment period/SAP increment while on the academic plan. Students on Probation-Academic Plan are reviewed against the progression requirements outlined in the academic plan. Students who are not meeting plan requirements at the time of review will be dismissed from the University. Dismissed students are not eligible to receive Title IV financial aid or VA education benefits. Dismissed students should refer to the Appeal of Academic Dismissal policy in this section of this Catalog.
Appeal of Academic Dismissal
Students who have been dismissed from the University for failure to meet satisfactory academic progress requirements, the consecutive unsuccessful grades policy, or graduate repeat policies may appeal to be re-admitted to the University. Students must appeal in writing to the University Registrar. The appeal must be submitted to academic.progress@uagc.edu or electronically via the online SAP Appeal form or the Unsuccessful Grades Dismissal Appeal form and approved prior to enrollment in any future courses. Additionally, the student’s appeal letter must include:
- A reasonable explanation for the student’s academic performance to date, which includes mitigating circumstances such as student injury/illness, death of a student’s family member, or other reasons resulting in undue hardship to the student;
- Relevant evidence that they have the ability to demonstrate satisfactory academic progress and to succeed in an academic program due to changed circumstances, experience, and/or successful completion of college level credits during the period of absence; and
- A plan for completion of the coursework required to meet satisfactory academic progress during the following payment period.
Appeals are evaluated by a committee comprised of the University Registrar or designee, a Faculty member, and a representative from Student Affairs, as needed. The decision of the Committee will be communicated in writing to the student by the Office of the Registrar.
The passage of time does not substantiate eligibility for readmission or appeal for readmission, however, students who have experienced mitigating circumstances and have been dismissed from the University for failure to meet satisfactory academic progress requirements, the consecutive unsuccessful grades policy, or graduate repeat policies, and have been denied re-admission after an appeal, may submit another appeal to be readmitted after six (6) months have elapsed since their last appeal was denied by the University. The appeal must meet the criteria outlined previously and the student must present compelling evidence that they have the ability to demonstrate satisfactory academic progress and to succeed in an academic program due to changed circumstances, experience, and/or successful completion of college level credits since the last appeal was submitted.